Please stop using fluff in email. 10 suggestions.
People of earth that use email,
Please stop using so many attachments and other fluff. Here are some suggestions.
- If you have something to say that can be put into the text of an email, do just that.
- While you’re at it, use plain text in your email instead of 3 fonts, 4 colors, bold, italics, underline, etc.
- I know you think your email stationary background of balloons and clowns is awesome. It’s not.
- If you have multiple documents (pdf, doc, docx, ppt, etc.) that you wish to share, please put them on a webpage or on a web-based server so I don’t have to download every one of them to my computer. It is easier for people to have a URL to refer back to when they need the documents rather than filing them away in some nested-folder scheme with tags etc.
- If you have something I need to know today, first make sure I absolutely need to know it today. If I do, send a text or make a phone call saying that there is an email I must read today.
- If you need me to confirm I read your email, please tell me in the email.
- Please use a subject line that actually tells me what the email is about. That’s why it’s called the subject.
- Please put your name at the end of the email. I know you think I know who hotmama76 at email.com is, but I actually have no idea.
- Don’t expect people to respond to your email in the next hour. Not everybody is as compulsive as you are. Some people actually work on other stuff and check email once a day, maybe less when they are on vacation. Look up vacation in the dictionary.
- God will not strike you with lightning if you do not forward your Aunt Betty’s kitten filled email with background music, floating cherubim, and flowers. 2003 called and wants its animated .gifs back.
Thank you. That is all.